Internet submissions

When to submit?

The Government Gateway is currently open and accepting 2008/2009 Year End returns.  So, as soon as you have finished your final pay period in the year and have reconciled your report, you can submit. 

Note:  HMRC is upgrading its PAYE Online services from 6am on 4th April to 6am on 6th April. Depending on the consequences of this upgrade you may not be able to submit during this time.

Multi-Company Data Merge utility

Do you process your payroll information within two separate companies in Sage 50 Payroll?  For example, weekly-paid employees in one company and monthly-paid employees in another.  If so, you must combine your data into one company for submission.  This is because you can only make one submission using Sage 50 Payroll for each tax district/reference.

The Multi-Company Data Merge utility, along with a guide on how to use it, is installed automatically with all the latest software versions.  To access the guide, within Sage 50 Payroll, open the Help menu and choose Information Centre. From the Information Centre, click Guide then click the Merging Your Date in Sage 50 Payroll guide.

If you are planning to run your Year End using one of the following software versions, you must download the utility and guide from the Sage website, www.sage.co.uk/pye:

  • Sage Payroll v10.14, v11.10, v12.07

  • Sage 50 Payroll v13.04, v14.01

Prepare now to submit online - Register with HMRC

If you are submitting online for the first time, you must register with HMRC for the PAYE Online for Employers service.  To do this, visit http://www.hmrc.gov.uk/ and click PAYE for employers then follow the on screen instructions.  IF you need help registering visit www.hmrc.gov.uk/payeonline/index.htm

Check your software version

Your must be using a current tax year version of Sage Payroll software.  For information about the correct versions for the 2008/2009 tax year, please refer to this article.

TO check the version in Sage 50 Payroll, open the Help menu and choose About. 

If you're not using a correct version please contact Sage Technical Support on 0845 111 5555 as soon as possible

Check your internet settings

To submit online, you must:

  • Use Microsoft Internet Explorer v6 or above

  • Have JavaScript and Cookies enabled

  • Be able to support 128-bit SSL

You should also check your firewall settings to ensure that the application SBDdesktop.exe is allowed access.

Download the latest Internet submissions module

To check for a new module, open Help then e-Submission Version Check.

If you are advised that a new module is available, before you can install this, you must have Microsoft .NET Framework Version 2 installed on your PC.  To check what version of .NET Framework, and for information about where to obtain .NET Framework Version 2, visit www.Sage.co.uk/dotnet

Note:  All versions of Sage 50 Payroll released since May 2008 automatically install .NET Framework Version 2.  If you are currently using Sage Payroll v10.14, v11.10, v12.07 or Sage 50 Payroll 2007 v13.04 or 2008 v14.01, you can get .NET Framework Version 2 by installing your new tax year update.

Check your Employer Reference

The correct Employer Reference and Government Gateway login details can be check by logging on to http://www.gateway.gov.uk/

To check or enter the information within Sage 50 Payroll:

e-Submissions Tasks > e-Submission Settings.

Order P60 stationery

You must still provide employees working for you at 5th April 2009 with a P60. You can order your stationery from Sage on 0800 33 66 33 or from HMRC.

Getting support:

You can get support and information on Payroll Year End in the following ways:

If you are a Level 2 Support member, then you can get support by:

If you need any help regarding the Government Gateway, or need to confirm if your submission was successful, you should contact the HMRC Online Services Helpdesk on 0845 60 55 999, or visit www.hmrc.gov.uk/payeonline/index.htm